Church Administrator
Newmarket Community Church is looking for a Church Administrator!
NCC Mission Statement: Inspired by the teachings of Jesus, we strive to be a welcoming and affirming community that loves and serves all people.
Position Summary: The Church Administrator for NCC upholds the mission and core values of the church while serving as the primary point of contact for the community, vendors, and staff. This role oversees and manages the administrative operations of the church, ensuring efficient systems and workflows that support the church’s ministries and outreach. The Administrator also executes financial and bookkeeping responsibilities in coordination with the Treasurer; manages facility scheduling, maintenance, and special events; procures supplies; and partners with staff and congregants to cultivate a spirit of radical hospitality and care. Additionally, the Administrator serves as a liaison between church staff, volunteers, and the Pastor, fostering collaboration and shared leadership.
JOB DUTIES
Administrative
Supporting Goal: To convey hospitality and friendliness to all who encounter NCC. Provide support to the Pastor, staff, governing boards, and ministries. Maintain the church and office in tidy, organized manner.
Support the Pastor and staff with administrative duties.
Maintain confidentiality of all sensitive and personal information.
Coordinate communication between the Pastor, staff, volunteers, and church members. Schedule and attend church meetings, as appropriate.
Perform administrative functions such as scheduling, copying, handling mail, email, and maintaining database and church records.
Run reports as requested by the Pastor and program staff.
Greet all visitors, answer phone calls, and email in a friendly and helpful manner. Direct inquiries appropriately and timely.
Ensure that the church calendar and website is accurate and up-to-date.
Assist in liturgy planning, scheduling, and printing program.
Coordinate and occasionally produce church mailings/marketing materials including social media posts. Coordinate with vendor on schedule.
Organize volunteers for various efforts as needed.
Order office and church supplies as needed.
Coordinate events such as funerals,weddings,baptisms, fellowship events, and other special events under the direction of the Pastor.
Adhere to church policies and procedures.
Facilities and Maintenance
Supporting Goal: To ensure that the church building and equipment is clean, tidy, and in good working order.
Ensure that office equipment is maintained and in working order. Arrange for repairs as needed.
Collaborate with sexton and cleaning staff to determine needs and order cleaning supplies.
Maintain door lock codes for authorized individuals for church building.
Review and maintain all signage throughout the building for accuracy and timeliness.
Arrange for annual fire extinguisher inspection.
Ensure that thermostats are programmed appropriately according to scheduled events and season of the year.
Coordinate needed facility repairs with the building maintenance person.
Coordinate lawn care, trash removal, snow removal and other facility needs.
Ensure that contracts are up-to-date.
Maintain positive relationships with vendors and serve as the point-of-contact. Receive deliveries as appropriate.
Finance
Supporting Goal: To ensure financial transactions and reports are processed accurately and timely. Finance responsibilities are dependent on the skills and
qualifications of the candidate. These may be phased in over time or performed by an external bookkeeper.
Maintain accurate financial records and reports in coordination with the Treasurer.
Process payroll.
Enter data into QuickBooks and generate detailed reports in partnership with the Treasurer.
Allocate money to appropriate line item in budget.
Reconcile bank transactions.
Send out giving statements to congregation.
Handle irregular cash donations following appropriate procedures.
Maintain financial records for church and food pantry
QUALIFICATIONS:
Strong oral, written, and interpersonal skills
Positive, friendly, welcoming attitude, ability to work with diverse individuals.
Demonstrated leadership
Self-starter, creative problem solver; ability to take initiative and make decisions under pressure
Strong integrity, honesty, and ability to maintain confidentiality
Ability to work independently and as part of a team
Working knowledge of all major office software including Microsoft Word and Excel, Google Drive, and social media platforms such as YouTube and Facebook, Instagram, and BlueSky
Knowledge of general financial accounting, including financial controls and familiarity with QuickBooks Online is a plus
College level education preferred.
DETAILS:
Hours: 30-to-35-hour staff position
Pay: $20.00 - $25.00 per hour (based on experience and ability to take on financial responsibilities)
Benefits: paid time off, paid holidays, flexible scheduling
